Logistic industry have been chosen XPRIMER solution once again

Thinking about the challenges in the logistics industry, we most often think about warehouse management, and much less about the circulation of documents  – and yet the amount of data and information processed in this industry is really huge.

Disturbances associated with too much time spent on searching for key documents and their location are dangerous and generate a lot of unnecessary costs. The Mostva company is aware of the challenges of its industry and knows how to meet them. Currently, it supports its activities in the field of document circulation and workflow by the XPRIMER system. The solution was implemented and adapted to the needs and requirements of Mostva by the specialists from eq system.

How did the cooperation between Mostva and eq system go? What business goals have been achieved? Why did the company decide to implement the XPRIMER system and to cooperate with us? All answers are below.

Chosen system:
XPRIMER.ECM

Year of implementation:
2017

business area:
enterprise content
management

Number of users:
over 80

Chosen system:
XPRIMER.ECM

Year of implementation:
2017

business area:
enterprise content
management

Number of users:
over 80

We started to feel that soon it will be even harder to find ourselves in all this information without specialised IT system. We were losing control over smooth processing of documents of all type, with different priority and subject, and communication between branches of our company was not that fast and effective as we wanted it to be.

We started to look for a solution which will effectively support the document flow in our company, centralize data from each of branches and easily synchronize with our ERP system. All these features we found in the XPRIMER.ECM system and currently it is hard to imagine how we were able to operate without the support of this solution . Also, very important for us is the possibility of development of the system in the scope of HRM and HCM modules.

We feel, that this is the system which will grow with us over many years and we will avoid a problem with which many other companies are struggling – the change of the implemented system after only few years.

We appreciate the support from eq system specialists during the entire process of implementation and also after its completion. They showed their knowledge of the logistics industry and processes which are taking place in it.

They based their work on close cooperation with our experts and focused on a very detailed recognition of our processes and understanding of the functioning of our organization. I recommend both the XPRIMER.ECM system and the eq system company - said Grzegorz Kukuła, Chief accountant Mostva LLC

Achieved benefits:

  • Purpose

    Elimination of scattering of paper documents and lack of supervision over them and their copies.

    Effect

    Collection of documents in one system allowed to shorten their circulation time by 20%. Events related to the loss of important documents or too long search time have also been eliminated.

  • Purpose

    Improvement of communication in the document flow process throughout the company and its branches.

    Effect

    Increased awareness of where is (or got stuck) a given document by introducing a visualization of the document flow process in the company. This improvement contributed to the speed-up of identification, and thus to shortening the time spent on searching for the documents by different workers in different organization cells of the company at the same time. This, in turn, resulted in a reduction of requests directed to the accounting department by 10%, because users of the system can see all the data that interests them directly in it.

  • Purpose

    Lowering the cost of document handling.

    Effect

    Significant cost savings thanks to reduced material costs - related to printing and copying documents. Every year, the company reduces the amount of paper documents by 20% .

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